AIVES Terms of Service

Updated Date: 2026-09-27

0. Definitions

• "Service" — the AIVES video editing platform, including the website, editor, and underlying AI processing.
• "Content" — any video, audio, image, text, or other material uploaded to or generated by the Service.
• "Account" — a tester account issued to access the Service during the Beta Period.
• "Beta Period" — the current pre-launch phase described in the AIVES Beta Tester Agreement.
• "You" / "User" / "Tester" — the individual using the Service under an Account.

1. Acceptance & Eligibility

By creating an Account or using the Service, you agree to these Terms, the Privacy Policy, the Cookie & Tracking Policy, and — if you are a beta participant — the Beta Tester Agreement (together, the "Agreement"). You accept via a checkbox at first sign-in, logged with a timestamp against the version in effect. If we update these Terms, you'll be re-prompted to accept the new version before you can continue using the Service — see Section 16. You must be at least 18 years old to use the Service.

2. Description of Service

AIVES is an AI-assisted short-form video editing tool. You upload raw video clips and a text prompt; the Service uses AI models from an AI provider and Google (Gemini) to analyze your footage and propose an assembled draft video, which you can then edit manually in a full timeline editor before exporting. AIVES does not scrape or store content from third-party platforms.

3. Accounts

Beta access is via a username/password Account issued by the Operator. Accounts are personal and non-transferable. You are responsible for safeguarding your credentials.

4. Beta Status & Quotas

Beta-specific terms — including export quotas, feedback expectations, and the no-payment provision — are set out in the AIVES Beta Tester Agreement, which forms part of this Agreement for as long as you hold a beta Account.

5. User Content — License & Ownership

Full detail is in the AIVES Content & IP Terms. In summary: you own everything you upload and everything you export. You grant AIVES only the limited license needed to process and deliver your Content back to you.

6. Acceptable Use

You agree not to: (a) upload Content you don't have the rights to; (b) use the Service to produce content that is illegal, defamatory, or infringing; (c) attempt to bypass export quotas, account restrictions, or security controls; (d) attempt to extract, reverse-engineer, or scrape the Service's models, prompts, or style-learning data; (e) use the Service in any way that violates applicable law, including Singapore law.

Violation may result in immediate suspension or termination (Section 13).

7. AI-Generated Content Disclaimer

Edit plans, captions, and suggested crops are AI-generated drafts, not final output. You are solely responsible for reviewing and approving all Content before publishing it externally (e.g., to short-form platforms like TikTok, YouTube Shorts, or Instagram Reels). AIVES does not guarantee the accuracy of generated captions or compliance with any third-party platform's content policies.

8. Fees

Beta: the Service is provided free of charge. No payment is currently collected or requested from Testers.

9. Intellectual Property

AIVES's own software, models, prompts, brand, and design system remain the property of the Operator (or, post-registration, the registered entity). See Content & IP Terms Section 4 for full detail.

10. Indemnification

You agree to indemnify and hold harmless the Operator from any claims, damages, losses, or expenses (including reasonable legal fees) arising out of: (a) Content you upload that infringes a third party's rights or violates law; (b) your breach of this Agreement; or (c) your misuse of the Service. This obligation survives termination of your Account.

11. Disclaimers of Warranties

The Service is provided "as is" and "as available," without warranties of any kind, express or implied, including merchantability, fitness for a particular purpose, and non-infringement, to the maximum extent permitted by Singapore law. The Operator does not warrant the Service will be uninterrupted, error-free, or that AI-generated output will meet your expectations.

12. Limitation of Liability

To the maximum extent permitted by law, the Operator's aggregate liability under this Agreement will not exceed the greater of (a) the total fees you paid in the 12 months preceding the claim, or (b) SGD 100. During the free Beta, this cap is SGD 100 since no fees are charged. Neither party is liable for indirect, incidental, special, or consequential damages. This doesn't limit liability that can't be excluded under Singapore law (e.g., for fraud or willful misconduct).

13. Termination

The Operator may suspend or terminate any Account at any time, including for a violation of Section 6. You may request Account deletion at any time; deletion immediately revokes access with no lingering session (see Beta Tester Agreement Section 3).

14. Dispute Resolution & Governing Law

14.1 Good-Faith Negotiation. Before filing any claim, both parties will attempt to resolve disputes through good-faith negotiation for at least 30 days.

14.2 Resolution Forum. If unresolved, either party may refer the dispute to binding arbitration administered by the Singapore International Arbitration Centre (SIAC) under the SIAC Arbitration Rules then in force, seated in Singapore, in English, before a single arbitrator — or bring the matter in the courts of Singapore, at the Operator's election. Small-value consumer disputes may proceed via Singapore's Small Claims Tribunals where eligible, notwithstanding the foregoing.

14.3 Governing Law. This Agreement is governed by the laws of Singapore, without regard to conflict-of-law principles.

15. General Provisions

• Severability: if any provision is found unenforceable, the remainder of this Agreement remains in effect.
• No Waiver: failure to enforce a provision is not a waiver of it.
• Assignment: you may not assign this Agreement; the Operator may assign it in connection with a merger, acquisition, or entity registration.
• Force Majeure: neither party is liable for delay or failure caused by events beyond reasonable control.
• Notices: notices to you may be given via the email or in-app contact associated with your Account; notices to the Operator go to the contact in Section 17.
• Entire Agreement: this Agreement, together with the Privacy Policy, Cookie & Tracking Policy, Beta Tester Agreement, and Content & IP Terms, is the entire agreement between you and the Operator regarding the Service.
• Survival: Sections 10 (Indemnification), 11–12 (Disclaimers/Liability), and 14 (Dispute Resolution) survive termination.

16. Changes to These Terms

The Operator may update these Terms during the Beta Period. Active Testers are notified (email or in-app) and must accept the updated version via the in-app acceptance gate before continuing to use the Service — access is blocked until you do. If you decline, you may request Account deletion (Section 13).

17. Contact

aivesai.info@gmail.com

AIVES Privacy Policy

Updated Date: 2026-10-12

1. Introduction & Scope

This Policy explains what personal data AIVES collects, why, how it's processed, and your rights under Singapore's Personal Data Protection Act (PDPA). It applies to all users of the Service, including beta Testers.

2. Who We Are / Data Controller

AIVES is the data controller for PDPA purposes.

3. Data We Collect

4. How We Use Data / Legal Basis

We process your data to: provide the editing service (plan, assemble, and export your video); maintain account security and enforce quotas; improve the product via opt-in style learning; and respond to your feedback. Our legal basis is your consent (obtained at the relevant consent gates) and, where applicable, our legitimate interest in operating and securing the Service.

5. How We Process Your Data — AI & Local Processing

• Clip analysis — Gemini (Google): to understand each clip, we send the clip's video file, including its audio, to Google's Gemini API. Gemini describes what happens in the clip, when the key moments are, and who is speaking. We delete the uploaded file from Google's service as soon as the analysis finishes. Separately, Google keeps a copy of what we send, including the clip, for up to 55 days, solely to detect and prevent misuse of its service; it may be reviewed only by authorised Google staff. If Gemini can't analyse a clip, that clip is analysed by Claude instead. We use Google's paid service, under which Google does not use this data to improve its products.
• Third-party AI processing: edit planning and caption generation send structured prompts and, for visual analysis, sampled video frames (not full raw video) to a commercial AI provider under a standard data-processing arrangement.
• Local audio transcription: our own speech-to-text runs on our own infrastructure. It is used for word timing and captions, and this step doesn't send audio to any cloud speech-recognition provider.
• Local crop tracking: auto-crop subject tracking runs on our own infrastructure — video frames used for this are never sent to any third party for this purpose.

6. Data Retention & Auto-Deletion

7. AI Style Learning (Opt-In)

If you opt in at export, AIVES extracts structured, text-only editing-pattern data (never video) from your export. This feeds:

1. Your personal Knowledge Base profile — isolated to your account, never visible to other Testers.
2. A shared, anonymized pattern library — sharpens the general niche model for all users.

This is off by default; you can decline at export time without losing access to core editing features. You may withdraw this consent going forward at any time (Section 10).

8. Reference Style Match

If you point AIVES at a reference video to emulate its style for one project, that video is analyzed once and deleted immediately after — never stored, never added to the style-learning store.

9. Cookies & Tracking

AIVES's use of cookies and local browser storage is described separately in the AIVES Cookie & Tracking Policy.

10. Your Rights (PDPA)

Under the PDPA, you may:

• Access the personal data we hold about you;
• Correct inaccurate data;
• Withdraw consent to AI processing (including style learning) at any time;
• Request deletion of your account and associated data.

Account deletion permanently deletes your projects, uploaded clips and voiceovers, rendered exports, quota/usage history, demographic profile, preferences, and personal Knowledge Base — not just your login. Two categories are handled differently, deliberately:

• Anonymized, not deleted: entries in shared operational records (app activity log, survey responses, app feedback, AI-cost ledger) have your account id replaced with a non-identifying placeholder instead of being removed outright — this preserves cohort cost tracking and product-feedback signal without retaining anything that identifies you.
• Retained, per Content & IP Terms Section 3: the anonymized, text-only editing-pattern data your export(s) contributed to the shared pattern library isn't tied to your account and isn't deleted — it was never your personal data, only a generalized pattern extracted from it.

You may withdraw consent to future AI style-learning and Knowledge Base collection anytime via Settings > Privacy & data > AI knowledge collection — a self-serve toggle, not a manual request. Turning it off stops future collection only; existing data isn't automatically deleted unless you separately request account deletion. For account access, correction, or deletion requests, contact us (Section 17) or use in-app account settings where available.

11. Data Sharing & International Transfer

• Third-party AI provider: acts as a data processor for AI analysis and planning, under retention commitments consistent with this Policy.
• Google (Gemini API): acts as a data processor for clip analysis (Section 5). Google's infrastructure may process data outside Singapore.
• We do not sell personal data. We do not share data with advertisers. We do not scrape or store third-party platform content.
• Because our AI provider's and Google's infrastructure may process data outside Singapore, some processing occurs internationally. Cross-border transfer safeguards remain an item for ongoing legal review.

12. Third Party Services

• Third-party AI provider: processes structured prompts and, for visual analysis, sampled video frames (not full raw video) for AI-assisted edit planning, caption generation, and per-clip analysis (hook scoring, energy, shot type). Full raw video files and audio are never sent to the provider.
• Google (Gemini API): receives each uploaded clip's video and audio for AI clip analysis (moments, speakers, scene description). Uploaded files are deleted from Google's service right after analysis; Google keeps a copy for up to 55 days solely for abuse monitoring, which may be reviewed only by authorised Google staff.
• Google (sign-in): sign-in via Google OAuth processes your Google account identity data (name, email, profile picture) to authenticate you.
• Local processing (not a third party): audio transcription and auto-crop subject tracking run entirely on our own infrastructure. These steps never send data to a third party.

13. Security Measures

The Service applies file-type validation, upload size limits, per-IP rate limiting, CORS restrictions, and consent audit trails, and has had dependency vulnerabilities (CVEs) cleared as of the last audit. Security is an ongoing practice, not a guarantee.

14. Age Eligibility

The Service is intended for users 18 and older. We do not knowingly collect data from minors.

15. Data Breach Notification

If a data breach affects your personal data, we'll assess it without undue delay. Where it's notifiable under the PDPA's Notifiable Data Breach regime — because it's likely to cause significant harm, or affects 500+ individuals regardless of harm — we'll notify the Personal Data Protection Commission (PDPC) as soon as practicable, and in any case within 3 calendar days of concluding our assessment, and notify affected individuals where significant harm is likely.

16. Changes to This Policy

Material changes will be communicated to active Testers before taking effect, with the version and effective date updated at the top of this document.

17. Contact

aivesai.info@gmail.com. No formal Data Protection Officer has been appointed yet.

AIVES Cookie & Tracking Policy

Updated Date: 2026-09-27

1. What This Covers

This Policy explains what browser storage mechanisms and analytics tools AIVES uses and why. It's kept deliberately short because AIVES currently uses minimal tracking.

2. What We Currently Use

We do not currently use:

• Third-party advertising cookies or trackers;
• Cookie-based analytics tracking;
• Cross-site tracking of any kind.

3. No Consent Banner During Beta

All of the mechanisms above are either strictly necessary (session/draft storage, which simply keeps you signed in and your work safe) or cookieless analytics. Vercel Web Analytics doesn't set cookies, doesn't collect personal data like your IP address, and doesn't track you across sites — it identifies a visit using a server-side hash that can't be traced back to you individually. Because nothing here is tracking, advertising, or identity-linked, a cookie-consent banner isn't required under prevailing practice. We'll re-check this the moment any cookie-based, advertising, or identity-linked tracking tool is added — that would require an updated banner and Policy.

4. How to Control Storage

You can clear your session at any time by logging out or deleting your Account (Privacy Policy Section 6), which invalidates stored tokens immediately. You can also clear local storage via your browser's own settings, which will simply log you out.

5. Changes to This Policy

This Policy will be updated whenever the underlying tracking mechanisms change — check the version and effective date above.

AIVES Refund Policy

Updated Date: 2026-09-27

1. Current Status: No Payment Collected

AIVES is currently in a free, invite-only private beta. No payment is made or requested in either direction — see Beta Tester Agreement Section 2. Because no fees are charged, there is nothing to refund, and no refund requests can arise from beta use of the Service.

2. What Happens at Launch

Once AIVES introduces paid tiers, this Policy will be updated *before* any payment is collected to state, at minimum:

• Which charges are eligible for a refund and within what window;
• How to request one and how long processing takes;
• Any non-refundable exceptions (e.g., already-consumed usage, custom work).

This section will not remain a placeholder past the free beta.

3. Questions

If you believe you were charged in error at any point, contact the Operator directly — see Privacy Policy Section 17 for contact details.

4. Changes to This Policy

This Policy will be rewritten in full the moment payment collection begins — check the version and effective date above.

AIVES Beta Tester Agreement

Updated Date: 2026-10-12

1. Purpose & Status of Beta Access

You have been selected as one of a fixed cohort of beta testers to help validate AIVES before public launch. This is a product-validation relationship, not a commercial or employment relationship, and does not create any partnership, agency, or joint venture between you and the Operator.

2. No Payment During This Phase

No payment is made or requested in either direction during this beta. Beta access, tools, and support are free; no compensation is offered for testing or feedback.

3. Account Access & Revocation

Your Account is a username/password login issued by the Operator. Deleting your Account — by you or by the Operator — immediately and permanently revokes access. There is no grace period and no lingering session or token.

4. Usage Limits & Bonus Grants

Your Account has the following limits. The app enforces them and shows them to you in-app:

• Monthly generations: 5 per calendar month, pooled across all your projects. A generation is an AI-built first edit, and each regeneration counts too. Once you reach 5, you can still edit and export existing edits, but you cannot generate new ones until the next month.
• Regenerations per project: 2 per project, or 3 for your first project.
• Exports: there is no monthly count. Exports have a 2-minute cooldown between them to keep the service responsive. Exporting uses no AI usage.
• Style-learning analysis: 5 per month. This only applies if you opt in. An export past this limit still completes, it simply isn't analysed.
• Knowledge Base uploads: 10 for the whole Beta Period.
• Clips per project: up to 12.

Attempting to circumvent any of these limits is a violation of the Terms of Service (Section 6). The Operator may grant bonus allowances at their discretion.

5. Feedback & Survey Participation

After each export, you may be asked to complete a short survey (satisfaction, whether output matched your intent, edits made, willingness to pay). Participation is voluntary but strongly encouraged, as it is the primary mechanism for validating the product.

6. Confidentiality & Build-in-Public Boundary

The Operator may document the build process publicly (e.g., TikTok, LinkedIn), including general feedback themes and product progress. Your individual account data, private footage, and identifiable feedback won't be shared publicly without your separate, explicit consent. Testimonials or specific examples are requested individually, separate from this Agreement.

7. Consent to AI Processing

Accepting the Terms when you first sign in, which includes the notice that your clips are processed by our AI providers, and continuing past the Knowledge Base consent prompt in-app, constitutes your consent to the AI processing described in the AIVES Privacy Policy. You may decline Knowledge Base / style-learning opt-in at any time without losing access to core editing features (Privacy Policy Section 7).

8. Indemnification (Beta-Specific)

In addition to the indemnification obligations in the Terms of Service (Section 10), you specifically agree to indemnify the Operator against any claim arising from Content you upload during the Beta Period, including claims relating to third-party music, footage of other people, or brand/likeness rights contained in your uploads.

9. Term & Termination of Beta Access

Either party may end this beta relationship at any time. The Operator may end the beta cohort's access entirely at the conclusion of the validation phase, with reasonable notice to active Testers.

10. Relationship to Other Documents

This Agreement incorporates by reference the AIVES Terms of Service, Privacy Policy, Cookie & Tracking Policy, and Content & IP Terms. In the event of a direct conflict specific to beta participation, this Agreement controls; otherwise, the Terms of Service controls.

AIVES Content & Intellectual Property Terms

Updated Date: 2026-09-27

1. Ownership of User Content

You retain full ownership of all Content you upload (raw clips, voiceovers, reference videos) and all Content you export from AIVES. AIVES claims no ownership over your footage, your videos, or your captions.

2. License You Grant to AIVES

By uploading Content, you grant AIVES a limited, non-exclusive, revocable, worldwide license to process, analyze, and transform it solely to deliver the editing service back to you. This license:

• does not let AIVES publish, distribute, or use your Content for anything beyond delivering the Service;
• ends automatically when the Content is deleted under the retention windows in Privacy Policy Section 6 — for a clip saved into a project, that is when the project is deleted, not at the 48-hour raw-upload sweep — or when your Account is deleted.

3. AI-Learned Patterns — Ownership & Use

If you opt in to style learning (Privacy Policy Section 7), the text-only, structured pattern data extracted from your export — not your video, not your footage — may stay in the shared pattern library to improve the product for all users, even after your Account or original Content is deleted. This is anonymized editorial-pattern metadata (e.g., pacing tendencies, hook style), not your creative work, and is separate from your personal Knowledge Base profile, which stays isolated to your account only.

4. AIVES's Own Intellectual Property

The AIVES software, underlying models and prompts, brand, design system, and architecture are the property of the Operator (or, post-entity-registration, the registered entity). Nothing in this Agreement grants you rights to AIVES's own IP beyond your right to use the Service as intended.

5. Your Warranty on Uploaded Content

You represent and warrant that: (a) you own or have the necessary rights and licenses to all footage, audio, and other material you upload; (b) your use of the Service does not infringe any third party's intellectual property, privacy, or publicity rights; and (c) where your footage includes other identifiable people, you have an appropriate basis (e.g., consent) to include them.

6. Music Licensing Scope

The background music feature works by letting you upload your own audio file to use as a background track — the same upload mechanism as voiceover, not a bundled or Operator-provided catalog. Music licensing for background music, like any other audio you upload, is therefore your responsibility: AIVES does not manage, clear, or provide rights for any music used in your videos, background or otherwise.

7. Takedown / Complaints Process

If you believe Content processed through AIVES infringes your intellectual property or other rights, contact aivesai.info@gmail.com with: (a) identification of the material and the right allegedly infringed; (b) your contact information; and (c) a statement of good-faith belief that use is unauthorized. We will review and respond within a reasonable time, and may remove or disable access to the relevant Content pending resolution.

8. Relationship to Other Documents

This document should be read together with the AIVES Terms of Service (indemnification, Section 10) and Beta Tester Agreement (Section 8, beta-specific warranties).